The operating system forcare compliance.
See every check that is overdue before your inspector does. Supervisions, spot checks, DBS, training and care plan reviews, for your staff and for the people you support, in one red, amber, green picture, with the evidence ready to export the day it is asked for.
From £79 a month plus VAT. No card needed, and we set the trial up for you.
- CQC in England
- CIW in Wales
- Live PQS scoring
- Audit trail on every record
A view of the People register in Be Care Compliant: each member of staff with their checks, due dates in red, amber or green, and the dates each supervision was done.
What changes for your service
Software written for care in the first place, rather than bent into shape afterwards.
Less time on admin
Supervisions, spot checks, DBS, mandatory training and care plan reviews are built in and named the way your regulator names them. Complete the Form and the Check closes, the Evidence is stored and the next due date is set, all in one step.
You hear about it early
Reminders and the daily digest do the nagging, so you learn a supervision is due or a DBS is running out while there is still time to do something.
Calm on inspection day
Every completed Form is timestamped, attributed and version stamped. When an inspector asks to see your work you export it rather than assemble it, so the visit is a conversation rather than a scramble.
Know where you stand, every day
Simple enough to run your service from, thorough enough for an inspector.
Checks that keep themselves up to date
Complete a form once and the rest happens on its own. No spreadsheet to update, no date to remember, no cycle missed.
- The check completes and the date is stamped
- The completed form is stored as evidence
- The next due date is calculated for you
- The dashboard updates with it
A short animation: an overdue supervision is completed, its due date turns from red to done, today's date is stamped, the next supervision is scheduled, and the overdue count on the dashboard drops by one.
The people you support, on a register of their own
Service users have their own register, with their own Checks and Evidence, beside your staff but never mixed up with them. Care plan reviews, audits and setup visits, in the same red, amber, green.
- Care plan reviews and audits dated and chased for you
- In hospital or on respite, their checks pause, then fall due a week after they are home
- Care plan reviews feed your PQS figures as they are done
The Service User register in Be Care Compliant: each person supported with their care plan reviews and audit, due dates in red, amber or green, and checks paused while someone is in hospital.
Evidence an inspector can trust, one click away
Every completed form is timestamped, attributed and versioned. When you are asked to show your work, it is already done.
- Author, date and form version on every record
- Download any completed form as a PDF in seconds
- Every view, change and download written to the audit trail
A short animation: a completed supervision shown as stored evidence, with who completed it, when and on which form version, then downloaded as a PDF, with each step written to the audit trail.
Every completed form, copied into your Microsoft 365
Connect OneDrive or a SharePoint site and every completed form, certificate, letter and policy is copied into a folder for each person and service user. Be Care Compliant stays the record, and your drive keeps a copy.
- A folder for each branch, person and service user
- Copy everything you already have in one go, with no duplicates
- We never see your Microsoft password
A short animation: a completed supervision is saved in Be Care Compliant and a PDF copy appears in the person's folder in the company's own OneDrive or SharePoint.
Everything your service runs on
Compliance is the centre of it. Around it sits the rest of running a care service, in the same place and on the same records.
A short animation: Return to Work questions are checked and sent to a member of staff by text, they answer in their portal, and their answers arrive back on the Return to Work.
Your staff, looked after
Absence, Return to Work, holidays and training, kept on the same record as their checks.
- Absence recorded with its stage worked out for you, by occasions or the Bradford Factor
- Meeting invitations and outcome letters ready to send, with the outcome drafted for you to check
- Return to Work questions sent by text and answered in the staff portalPro
- Holiday requests approved in one click, with a calendar for each branch
- A training matrix with expiry dates and Social Care Wales registration
Cases and inspections
The things that go wrong, the people who raise them, and the visit itself.
- Incidents reported from the staff portal, then investigated and closed, with notifiable, safeguarding and RIDDOR on the case
- Complaints with their response deadlines, and letters drafted for you to checkPro
- Whistleblowing concerns seen only by the Company Admin and the Responsible Individual
- Regulation 73 and Regulation 80 reports for CIW services
Policies, briefings and forms
What your team is expected to know, and the proof they know it.
- Policies written or improved by AI from a cited guidance library, for you to check
- The policies your regulator expects, each with an owner and a review date
- Briefings that send a policy to read and sign, a form to complete or a memo, and show who has done it
- Signatures filed as Evidence on each person's record
- Your own Forms, built and versioned in the form builderPro
Running the service
The day to day around the compliance, in the same place.
- An On Call rota and handover log, with urgent follow ups on the dashboardPro
- A Planner and Whiteboard to book checks to the right person, with a calendar feedPro
- Private client invoices from the care plan, with recurring draftsPro
- A daily digest of what is due and what has slipped
- A copy of every completed form in your own OneDrive or SharePoint
Promarks what comes with the Pro plan. Everything else is on both plans.
Up and running in three steps
Add your people and service users
Bring your team and the people you support into two clean registers, or bulk import an existing service you have taken on.
Your checks schedule themselves
Supervisions, appraisals, spot checks, care plan reviews and more are applied and dated automatically.
Stay inspection ready
Complete forms as you go, watch the red, amber, green picture stay green, and export the evidence the moment an inspector asks.
Compared with how most services do it today
A spreadsheet or a wall chart can hold the dates. It cannot chase them, roll them up or prove them.
| How it compares | Spreadsheets and wall charts | Generic workflow tools | Be Care Compliant |
|---|---|---|---|
| Purpose built for CQC and CIW | ✕ | ✕ | ✓ |
| Checks that complete and reschedule themselves | ✕ | Limited | ✓ |
| Red, amber, green rollup from check to company | ✕ | Limited | ✓ |
| Inspector ready evidence, exportable to PDF and CSV | ✕ | ✕ | ✓ |
| A copy of every completed form in your own SharePoint or OneDrive | ✕ | Limited | ✓ |
| Reminders and chasers built in | ✕ | Limited | ✓ |
| Audit trail on every access and change | ✕ | Limited | ✓ |
| Built for special category health data | ✕ | ✕ | ✓ |
| Staff and service users in one place | Limited | Limited | ✓ |
Regulator ready reports, in one click
The Provider Quality System return is built in. Your on time completion rates, the starred PQS measures and the PQS score are worked out for you and ready to export, so you know where you stand before you submit rather than after.
- The PQS measures, scored the way the PQS scores them
- On time rates graded against the regulatory deadline, not just your calendar
- Export to PDF or CSV and hand it straight to your local authority
On time completion rates
Provider Quality System return, last 6 months
| Measure | On time | Score |
|---|---|---|
| ★SupervisionPeople | 91.7% | 7 |
| ★Care plan reviewService Users | 100.0% | 10 |
| ★Mandatory trainingPeople | 96.0% | 7 |
| ★Social Care Wales registrationPeople | 100.0% | 10 |
| ★Safeguarding trainingPeople | 88.0% | 7 |
| Spot checkPeople | 83.3% | 5 |
A star marks a PQS measure. Scores band the on time rate the way the PQS scores it, so you know exactly where you stand before you submit.
You are trusting us with the most sensitive records you hold
Staff files and service user records are special category data. Here is exactly how they are handled, in terms you can put in front of your own governance meeting.
Separated in the database
One company can never see another's records. That is enforced by the database itself, not by a filter in the software, so a mistake in a screen cannot leak a record.
An audit trail nobody can edit
Every view, change and download is written to a log that nobody in your company can alter or delete. That is what makes it evidence.
Held in the United Kingdom
Your database, your files and your backups sit in a London region. Access inside your company is limited by role, so a carer sees their own record and nothing else.
Files that are never public
Completed forms, certificates and photographs are stored privately and handed out only through links that expire after five minutes, with every download recorded.
The detail, including who else is involved and how long we keep things, is in the privacy notice.
£79 or £129 a month, per care service
Two plans, both with a 14 day free trial. Carer logins are free, so you only pay for the people who manage compliance. Prices exclude VAT.
| What is included | Business £79 per month, plus VAT | Pro £129 per month, plus VAT |
|---|---|---|
| People and Service User registers | ✓ | ✓ |
| Recurring checks with red, amber, green status | ✓ | ✓ |
| Holiday and absence tracking | ✓ | ✓ |
| Training records | ✓ | ✓ |
| Company dashboard | ✓ | ✓ |
| Role based access | ✓ | ✓ |
| Bulk import, take on a service | ✓ | ✓ |
| Built in forms stored as inspection evidence | ✓ | ✓ |
| Email reminders and the daily digest | ✓ | ✓ |
| Basic reporting: the compliance register | ✓ | ✓ |
| Complaints management | ✕ | ✓ |
| Outcomes and satisfaction for the PQS | ✕ | ✓ |
| All reports: PQS return, evidence packs, audit trail, training | ✕ | ✓ |
| SMS reminders | ✕ | ✓ |
| Form builder | ✕ | ✓ |
| Planner and Whiteboard | ✕ | ✓ |
| On Call rota and handover log | ✕ | ✓ |
| Private client invoicing | ✕ | ✓ |
| Priority support | ✕ | ✓ |
| Surveys and Letters add on, a month | £29 | £29 |
| Texts included each month | None | 100 |
| AI credits included each month | 25 | 50 |
| Branches included | 1 | 2 |
| Users included (carer logins are free) | 4 | 6 |
| Request a trial | Request a trial |
All prices exclude VAT. Carer logins are free and never count towards your included users. A user is someone who signs in to run compliance, and extra users are £5 each per month. Extra branches are £25 each per month. AI credits carry over until used, and 100 more cost £10. The Surveys and Letters add on is £29 a month on either plan. Annual plans are paid yearly in advance.
Questions, answered
Do all our carers need a paid account?
No. Carers get a free login to see their own Record, however many of them you have. You only pay for the people who manage compliance, so managers, admins and supervisors. Business includes four of those users, Pro includes six, and extra users are £5 each per month.
Is this built for CQC and CIW?
Yes. Be Care Compliant is built for UK care providers regulated by CQC in England and CIW in Wales, and for local authority contract monitoring including the Provider Quality System return.
Do we have to retype everything from our spreadsheets?
No. You can bulk import your existing records, including the dates checks were last completed, so day one shows a true picture rather than a blank grid.
How does the free trial work?
Tell us about your service and we set the 14 day trial up for you and send your logins, usually the same working day. No card is needed and nothing starts billing on its own. We remind you inside the app three days before it ends, and if it does run out your account pauses rather than charging you. Nothing is deleted, and adding a card puts everything back exactly as you left it.
How is our data looked after?
Service user information is treated as the most sensitive data in the platform. Each company is separated from every other, access is limited by role, every view and change is written to an audit trail, and files are served only over short lived secure links.
Walk into your next inspection knowing
Request a trial, bring your existing records in and see the whole compliance picture in one place, well before anyone asks to see it.